Mon. Sep 26th, 2022

Our client is looking to hire a document management specialist who would be responsible for the control, security, accessibility, and timeliness of organizational documents such as policies, procedures, guidelines, forms, templates.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Welcome new clients into the company’s program
  • Develop the document management plan and update it, as needed
  • End-to-End Client Document/Information Management
  • Visit new clients to collect required documents and assist in filling required forms.
  • Collate documents from clients based on the company’s documentation list
  • Arrange the collected documents in the required format
  • Input the documents into the company document database
  • Forward relevant copies of the documents to the company’s partners abroad for onward processing
  • Provide administrative assistance and support
  • Manage organizational documentation through the document life cycle.
  • Maintain organizational documents and the document management system.
  • Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
  • Ensure the security, accessibility, and proper distribution of organizational documents.
  • Filling and archiving of sales reports from sales staff
  • Track and review sales performance of sales staff
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SKILLS/ABILITIES:

  • Basic analytical experience
  • Excellent Interpersonal and relationship building skills; ability to connect with customers, clients, and co-workers.
  • Ability to work independently with minimal to no supervision
  • Effective Oral/Written Communication, Adaptability, Initiative, and Customer Service skills.
  • Demonstrate good sound judgement and attention to details
  • Proficient typing skills

 

 

QUALIFICATIONS:

  • Bachelor’s degree in any discipline with a minimum of 5 to 10 years’ experience in the above job role.
  • Degree in Engineering, Architecture, law is desirable.
  • Master’s degree is an added advantage.
  • Must have extensive document management experience from a law firm, banking institution as an operations person or in any after sales environment where documentation is essential.
  • Knowledge of MS office

 

 

Interested and qualified candidates residing in Lagos should send their cover letters and CVs (in MS Word not PDF), current and expected salary to contact@gvapartners.com, umoe@gvapartners.com, nomsok@gvapartners.com and ugou@gvapartners.com with the job title as subject of the mail.

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Note:

  • we are an equal opportunity employer and is committed to building a diverse workforce. While all applications will be acknowledged.
    • We reserves the right to select one or more candidates from this vacancy announcement
    • We may also retain applications and consider candidates applying to this post for other similar positions at the same grade level and with similar job description, experience and educational requirements
    • Qualified female candidates are strongly encouraged to apply
    • Scam Warning:
    We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.
    • Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced.
    • Therefore, you are advised to apply particular care when submitting personal information on the web
    • Only shortlisted candidates will be invited for interview or the next stage of the recruitment process.
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