Our client is looking to hire a document management specialist who would be responsible for the control, security, accessibility, and timeliness of organizational documents such as policies, procedures, guidelines, forms, templates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Welcome new clients into the company’s program
• Develop the document management plan and update it, as needed
• End-to-End Client Document/Information Management
• Visit new clients to collect required documents and assist in filling required forms.
• Collate documents from clients based on the company’s documentation list
• Arrange the collected documents in the required format
• Input the documents into the company document database
• Forward relevant copies of the documents to the company’s partners abroad for onward processing
• Provide administrative assistance and support
• Manage organizational documentation through the document life cycle.
• Maintain organizational documents and the document management system.
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
• Ensure the security, accessibility, and proper distribution of organizational documents.
• Filling and archiving of sales reports from sales staff
• Track and review sales performance of sales staff

SKILLS/ABILITIES:

• Basic analytical experience
• Excellent Interpersonal and relationship building skills; ability to connect with customers, clients, and co-workers.
• Ability to work independently with minimal to no supervision
• Effective Oral/Written Communication, Adaptability, Initiative, and Customer Service skills.
• Demonstrate good sound judgement and attention to details
• Proficient typing skills

QUALIFICATIONS:

• Bachelor’s degree in any discipline with a minimum of 5 to 10 years’ experience in the above job role.
• Degree in Engineering, Architecture, law is desirable.
• Master’s degree is an added advantage.
• Must have extensive document management experience from a law firm, banking institution as an operations person or in any after sales environment where documentation is essential.
• Knowledge of MS office

Interested and qualified candidates residing in Lagos should send their cover letters and CVs (in MS Word not PDF), current and expected salary to contact@gvapartners.com, umoe@gvapartners.com, nomsok@gvapartners.com and ugou@gvapartners.com with the job title as subject of the mail.

Note:

• we are an equal opportunity employer and is committed to building a diverse workforce. While all applications will be acknowledged.
  • We reserves the right to select one or more candidates from this vacancy announcement
  • We may also retain applications and consider candidates applying to this post for other similar positions at the same grade level and with similar job description, experience and educational requirements
  • Qualified female candidates are strongly encouraged to apply
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