Wed. Nov 30th, 2022

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position of:

Job Title: Logistics Assistant

Requisition ID: req15790
Location: Gwoza, Borno
Employment Type: Full-Time
Sector: Supply Chain
Position Reports to:Snr. Area Manager.
Position directly supervises:Storekeeper, Drivers.
Indirect Reporting:  Logistics Manager.
Employment Category: Fixed Term
Open to Expatriates: No

Job Summary

  • The Logistics assistant ensures the efficient and effective management of the IRC’s logistics functions in Gwoza base office. The position will directly supervise a storekeeper, IRC drivers and rental vehicle drivers in Gwoza base office.

Responsibilities
Warehouse Management:

  • Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to by staff/storekeepers.
  • Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced for Gwoza base.
  • Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
  • Provide on-going training and support to the storekeepers in their relevant functions and reporting.
  • Oversee warehouse operations in Gwoza, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
  • Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
  • Finalize monthly report for the expendables store, outlining all stock movements and remaining balances for Bama base.
  • Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
  • Ensure warehouse and stocks are secure, well managed and documented.

Asset Management:

  • Ensure proper tracking, maintenance, and recording of all IRC assets in Gwoza Base, which will lead to an accurate asset database at all times.
  • Ensure that each staff member in Gwoza is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
  • Implement maintenance systems and procedures for assets, including follow-up.
  • Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
  • Liaise with assets officer & logistics manager to recommend disposal of assets in Gwoza to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
  • Ensure that an up-to-date filing system for all assets is maintained.
  • Retrieve assets and reassigned at the end of employee term of service.

Fleet and Transport Management:

  • Oversee the management of the transport fleet for Gwoza base. Ensure that vehicles are allocated to program / departments in an efficient manner and in coordination with Program teams and logistics manager.
  • Ensure that systems are in place to account for transported goods.
  • Collects log sheets and ensure it is properly filled.

Manage and monitor drivers.

  • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
  • Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
  • Ensure management, tracking, maintenance, and reporting of all IRC vehicles in Gwoza according to IRC policy.
  • Ensure that all vehicles are secure when not in use.
  • Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
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Maintenance:

  • Ensures all infrastructures within office spaces are maintained and functioning at any given time. this may include working rooms/spaces, doors, windows, hand washing facilities, latrines etc.
  • Ensure that facilities in guesthouses are at all times maintained and functioning. This may include maintenance of individual living rooms, doors, windows, hand washing facilities, latrines etc.
  • Manages the maintenance needs of all warehouses in the base office with the support of maintenance team in Maiduguri.
  • Responsible for proactive maintains of equipment, tools, furniture, generators etc. in the office and at the guesthouses.
  • Manage all expenses related to maintenance requirements and raises timely PRs.
  • Prepares proactive maintenance plan with support of the maintenance officer in Maiduguri and submits to logistics manager for approval.
  • Maintains all necessary documentations with regard to maintenance.
  • Prepare and submit monthly report on maintenance functions in Gwoza office.

Reports:

  • Responsible for compiling regular reports from Gwoza base on inventory stock levels, pharmaceutical stock levels, fuel consumption and fleet performance and activities.
  • Responsible for compiling regular reports from Gwoza regarding Contributions-in-Kind.

Other Internal and / or external contacts:

  • Internal: Programs and operations teams
  • External: Transport vendors, logistics coordination meetings in Gwoza.

Other Human Resource Functions:

  • Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
  • Perform other related duties as required by the supervisor and Log Manager.

Job Requirements:

  • University Studies / Higher Education in Engineering, Business Administration, or any other related course.
  • 1 years of experience in similar position.
  • Previous NGO experience will be an added advantage.
  • Logistics Certification will be desirable.
  • Strong organizational, interpersonal, and communication skills.
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
  • Ability to present information effectively; experience providing training and staff development a plus.
  • Strong skills in collaboration with multi-cultural and diverse teams
  • Commitment to consistently improving and developing innovative solutions in response to challenges.

Interested and qualified candidates should:Click here to apply

Job Title: Compliance Coordinator

Requisition ID: req15783
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Compliance
Employment Category: Fixed Term
Open to Expatriates: No

Job Description

  • IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs in Adamawa, Borno, and Yobe States.
  • The IRC’s response to the humanitarian situation includes integrated health and nutrition services, reproductive health care and women protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education, General Protection, and community-based disaster preparedness.
  • The country program will develop a new strategic plan in the first half of 2021. IRC’s programming in Northeast Nigeria is supported by a team of more than 700 staff.
  • Together, we aim to provide the best possible impact for some of the most vulnerable children, women, and men. In all that we do, IRC strives to deliver through IRC’s core values of Integrity, Accountability, Service and Equality. This new role is at the heart of that challenge.
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Job Overview / Summary
The Compliance Coordinator will support the Country Director and senior staff to oversee ethics and compliance related functions across the country program.

The core purpose of the role is:

  • To build a safe and compliant working environment within IRC, through proactive prevention initiatives to reduce wrongdoing and timely, coordinated action where behavior is suspected to be inconsistent with IRC values and policies.
  • The role will have a range of responsibilities, all aimed to promote a culture of integrity, ethics and compliance in the behavior of staff and incentive workers and to coordinate consistent and effective follow up as needed when there are allegations of misconduct.
  • The Compliance Coordinator is responsible for providing guidance, facilitating, and supporting the compliance of International Rescue Committee (IRC) Nigeria country program and the implementing partners to local laws, IRC policies and procedures and donor guidelines, regulations, and contractual commitments.  

Staff Working Closely with:

  • Members of the CO SMT, Head of Units (especially, the Snr. Grants Coordinator and the Deputy Director, Finance), Budget Holders, International Rescue Committee (IRC) Member staff, as well as Ethics and Compliance Unit.

Major Responsibilities
Prevention: Create a safe and compliant environment:

  • In coordination with and under the guidance and direction of the Country Director and the Global Ethics and Compliance Unit, act as focal point for the local integration of IRC Organizational Policies  and co-ordinate a training and awareness programme for staff on ethics and compliance issues.
  • Ensure compliance to applicable Nigerian laws and donor guidelines and regulations governing grants.
  • Participate in grant start up and closure meetings for grants.
  • Conduct compliance reviews as appropriate, prepare reports for the SMT and ensure that recommendations are implemented.”
  • Follow up with Unit heads/BHs in ensuring timely response to compliance audit requirements and recommendation.
  • Partnership management – oversee the transparent selection process of the partners, the reviews and evaluation the processes. Review the partners agreements or contract and ensuring compliance to IRC policies and procedures.
  • Provide on need basis, capacity building and trainings to partners or sub recipients on compliance.
  • Actively monitor the status of mitigation measures to be implemented by the Country Program related to its Enterprise Risk Management Risk Report Card.
  • Using a range of innovative strategies to promote a culture of ethical and compliant behaviours across all sites.
  • Promote a culture of reporting on ethics and compliance concerns, providing appropriate feedback to staff, partners, and complainants, working closely to ensure support and follow up is provided.
  • Work with Safeguarding focal point(s), HR, and local staff to ensure implementation of IRC’s global safeguarding strategy.

Misconduct Allegations and Investigations:

  • The Compliance Coordinator works with IRC’s global Ethics and Compliance Unit and Country leadership, to ensure that staff and partners are aware of the IRC’s reporting mechanisms. Provide timely support to the ECU on investigations as appropriate, in accordance with the IRC’s investigations process.
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Contribute to investigations on a case-by-case basis under the guidance of ECU (Sr Director of Investigations). This may include the below:

  • By agreement and in conjunction with ECU, support or undertake investigations of breaches of IRC Way including alleged fraud, waste, financial corruption, and safeguarding misconduct while ensuring objectivity, impartiality, and fairness throughout the investigative processes in accordance with generally recognized international investigative standards, and IRC Investigation Guidelines.
  • Prepare investigation reports (in English) and ad hoc briefs pertaining to investigations in coordination with ECU.
  • Liaise with ECU to ensure identification of impacted donors on allegations of misconduct.
  • Undertake investigation assignments in the local area at the direction, and in coordination, with ECU, keeping country and regional management informed, when appropriate, consistent with any investigation confidentiality constraints.

Others:

  • Conduct any ad-hoc internal investigative/ crisis related assignments as requested by the Country Director and in coordination with ECU or HR or in response to donor specific queries.
  • Work in collaboration with and support MEAL Coordinator on client’s responsiveness.
  • Assess risks and manage the resolution of clients’ feedbacks and complaints in confidential manner, within given timescales.
  • Escalate issues from local client responsiveness mechanisms to CD/ECU when appropriate. Ensure local accountability staff are trained in what to escalate and how to do so.
  • Perform other tasks as requested by the CD as required.

Interested and qualified candidates should:Click here to apply

Important Notes

The above statements are intended to describe the general nature and level of work to be performed by people assigned to this job.
They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed
• We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
• We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices 
• Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas? 
• We encourage all applicants to apply and does not practice any discrimination in any recruitment process. 
• Applications submitted after the deadline will not be considered.
• Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline
• Only qualified candidates will be invited for interview

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