Mines Advisory Group Recent Job Openings

Mines Advisory Group Recent Job Openings

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

 

Job Title: Finance Assistant

Location: Nigeria

Overview of Role

  • The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.

Responsibilities

  • Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.
  • Prepare bank reconciliation statements for all MAG accounts.
  • Ensure that staff payslips are signed and archived on a monthly basis.
  • Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.
  • Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.
  • Assist the FO with compliance visits when the need arises.
  • Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.
  • Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.
  • Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.
  • Monitor staff advances to ensure they are reconciled on a timely basis.
  • Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.
  • Any other administrative task as required by the Finance Department.

Qualification

  • First Degree in Accounting or related field.

Essential Requirements:

  • At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
  • Good prioritization skills and ability to work calmly under pressure.
  • Good communication and interpersonal skills.
  • Self-motivated and flexible approach to work.
  • Interest in and commitment to MAG’s humanitarian mandate.
  • Previous experience in book-keeping/accounting and the use of spreadsheet.
  • Excellent attention to detail.
  • Previous experience of keeping good administrative records.
  • Good written and spoken English.

 

 

How to Apply
Interested and qualified candidates should send their CV and Cover Letter in the same document to: recruitment.ng@maginternational.org using “MAG_FINANCEASSISTANT_YOUR NAME” as the subject of the mail.

Note

  • Please send your application in English with your CV and cover letter in the same document.
  • Female candidates are encouraged to apply.
  • Nigeria National required.
  • Your application document should be titled in the following format:  MAG_FINANCEASSISTANT_YOUR NAME, and this should also be the subject of your email
  • Note that applications which do not adhere to these instructions will not be reviewed.
  • Any applications received after the closing date will not be considered

Application Deadline  5th January, 2022.

 

 

 

 

Job Title: Technical Field Assistant

Location: Nigeria

Background

  • MAG’s Vision: A safe and secure future for men, women and children affected by armed violence and conflict.
  • MAG’s Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.

Overview

  • Under the administrative management of the Regional Programme Manager (RPM) and/or the Country Director (CD) and the supervision of the Technical Field Manager (TFM), the Technical Field Coordinator (TFC) will provide practical and administrative support to facilitate and coordinate MAG’s Weapons and ammunition management (WAM) activities with our beneficiaries in the designated country, based on the recommendations of the TFM and in compliance with the norms and regulations in force in the country project

Responsibilities

General:

  • Establish and maintain good rapport with our beneficiaries and focal points as well as all stakeholders, suppliers of goods and services, construction companies.
  • Submit accurate operational reports as directed by the TFM
  • Contribute to internal discussions and planning aimed at improving the results and impact of MAG’s WAM projects
  • Establish and maintain good relations with all (inter)national MAG staff.
  • Ensure that the RPM and/or RD and TFM are well informed of all key operational issues and any technical difficulties that may arise during implementation.

Prepare and Coordinate Training Courses:

  • To be able to print, in accordance with MAG procedures, all pedagogical materials intended for training (training booklet, aide-memoire, tests, training report) as well as the administrative documents prepared by the TFM (training plan, training content, timetable) Send to the focal points the various preparatory documents for the training courses (training plan, training content, timetable).
  • Be able to explain to authority the content of training courses and the standards relating to them.
  • Follow-up of the correspondence in order to have all the necessary information for the beginning of the training courses (listing and information of the candidates).
  • Preparation of equipment (procedure for purchasing supplies, classroom reconnaissance, setting up displays, testing video overhead projector, pass for TFM etc.).

Prepare and facilitate WAM field Activities:

  • Forward to the focal points all correspondence relating to assessments, compliance visits and key handovers carried out by the TFM.
  • Under the direction of the TFM and in coordination with the focal points, prepare the logistics and organise the assessment visits and/or any other WAM activities (handing over of keys, compliance visit etc.)

Technical Assistance:

  • Monitoring and control of the manufacture of security equipment for weapons and ammunition stores (bullet traps, cabinets, racks);
  • Conduct technical assessments of armories and ammunition stores under the direction of the TFM
  • Conduct training, armory storekeeper, armory manager, ammunition storekeeper, ammunition manager under the direction of the TFM
  • Site monitoring (containers, construction and rehabilitation).
  • Comply with MAG construction SOPs based on MOSAIC and IATG standards
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Health, Safety:

  • Working within the framework of MAG’s values, promoting its philosophy and mission.
  • Work towards achieving the objectives of the programme and/or department’s business plan.
  • Ensure that all incoming staff receives a WAM briefing.

Essential Requirements

  • Education level Bachelor’s Degree or higher
  • Computer literacy in Word and Excel
  • English language and writing skills.
  • National Security Services (Military, Police etc) experience prereferral
  • Experience of working with rural communities from a variety of different ethnic groups.
  • Good communication and teamwork skills

 

 

How to Apply
Interested and qualified candidates should send their filled Application Form to: recruitment.ng@maginternational.org using “MAG_Technical Field Assistant_YOUR NAME” as the subject of the mail eg. (MAG_Technical Field Assistant_Sonye Daniel)

Note

  • Please send your application in English with your CV and cover letter in the same document. Female candidates are encouraged to apply.
  • Nigeria National Only.
  • Your application document should be titled in the following format:  MAG_Technical Field Assistant_YOUR NAME, and this should also be the subject of your email
  • Note that applications that do not adhere to these instructions will not be reviewed.
  • Any applications received after this date will not be considered

Application Deadline  5th January, 2022.

 

 

 

Job Title: Technical Field Assistant

Location: Nigeria

Background

  • MAG’s Vision: A safe and secure future for men, women and children affected by armed violence and conflict.
  • MAG’s Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.

Overview

  • Under the administrative management of the Regional Programme Manager (RPM) and/or the Country Director (CD) and the supervision of the Technical Field Manager (TFM), the Technical Field Coordinator (TFC) will provide practical and administrative support to facilitate and coordinate MAG’s Weapons and ammunition management (WAM) activities with our beneficiaries in the designated country, based on the recommendations of the TFM and in compliance with the norms and regulations in force in the country project

Responsibilities

General:

  • Establish and maintain good rapport with our beneficiaries and focal points as well as all stakeholders, suppliers of goods and services, construction companies.
  • Submit accurate operational reports as directed by the TFM
  • Contribute to internal discussions and planning aimed at improving the results and impact of MAG’s WAM projects
  • Establish and maintain good relations with all (inter)national MAG staff.
  • Ensure that the RPM and/or RD and TFM are well informed of all key operational issues and any technical difficulties that may arise during implementation.

Prepare and Coordinate Training Courses:

  • To be able to print, in accordance with MAG procedures, all pedagogical materials intended for training (training booklet, aide-memoire, tests, training report) as well as the administrative documents prepared by the TFM (training plan, training content, timetable) Send to the focal points the various preparatory documents for the training courses (training plan, training content, timetable).
  • Be able to explain to authority the content of training courses and the standards relating to them.
  • Follow-up of the correspondence in order to have all the necessary information for the beginning of the training courses (listing and information of the candidates).
  • Preparation of equipment (procedure for purchasing supplies, classroom reconnaissance, setting up displays, testing video overhead projector, pass for TFM etc.).

Prepare and facilitate WAM field Activities:

  • Forward to the focal points all correspondence relating to assessments, compliance visits and key handovers carried out by the TFM.
  • Under the direction of the TFM and in coordination with the focal points, prepare the logistics and organise the assessment visits and/or any other WAM activities (handing over of keys, compliance visit etc.)

Technical Assistance:

  • Monitoring and control of the manufacture of security equipment for weapons and ammunition stores (bullet traps, cabinets, racks);
  • Conduct technical assessments of armories and ammunition stores under the direction of the TFM
  • Conduct training, armory storekeeper, armory manager, ammunition storekeeper, ammunition manager under the direction of the TFM
  • Site monitoring (containers, construction and rehabilitation).
  • Comply with MAG construction SOPs based on MOSAIC and IATG standards

Health, Safety:

  • Working within the framework of MAG’s values, promoting its philosophy and mission.
  • Work towards achieving the objectives of the programme and/or department’s business plan.
  • Ensure that all incoming staff receives a WAM briefing.

Essential Requirements

  • Education level Bachelor’s Degree or higher
  • Computer literacy in Word and Excel
  • English language and writing skills.
  • National Security Services (Military, Police etc) experience prereferral
  • Experience of working with rural communities from a variety of different ethnic groups.
  • Good communication and teamwork skills

 

 

How to Apply
Interested and qualified candidates should send their filled Application Form to: recruitment.ng@maginternational.org using “MAG_Technical Field Assistant_YOUR NAME” as the subject of the mail eg. (MAG_Technical Field Assistant_Sonye Daniel)

Note

  • Please send your application in English with your CV and cover letter in the same document. Female candidates are encouraged to apply.
  • Nigeria National Only.
  • Your application document should be titled in the following format:  MAG_Technical Field Assistant_YOUR NAME, and this should also be the subject of your email
  • Note that applications that do not adhere to these instructions will not be reviewed.
  • Any applications received after this date will not be considered
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Application Deadline  5th January, 2022.

 

 

 

ob Title: Support Service Assistant

Locations:  Nigeria

Overview of Role

  • The Support Service Assistant will be responsible for providing general administrative, Procurements and logistics support to the MAG Nigeria programme.

Responsibilities

  • Collection of quotation and preparing Procurement documents.
  • Purchasing Office and Apartments Basic items.
  • Prepare Vehicle movement and Airport pick-ups and drop off schedules.
  • Coordinate the drivers.
  • Submitting documents to Immigration office and retrieving them back.
  • Handle the logistics of hotel reservation and flight bookings.
  • Assist in updating Asset register.
  • Follow up on the internet providers to ensure it is always up and running.
  • Supervising and overseeing the cleaning activities in both the office and Apartments.
  • Scanning and filling soft copies of all procurement and Administrative paper work.
  • Organise equipment as and when required.
  • Overseeing the repairs and running of the apartments.
  • Support the team in any other required Administrative, Procurement and Logistics tasks.
  • Organising and over seeing any necessary maintenance in the office and Apartment.
  • Assist with the logistics for organising trainings and workshop.
  • Submitting documents to Ministry of Budget and National Planning.
  • Maintain logistics records and file paperwork including Purchase request forms, purchase orders, goods receive notes, receipts etc.
  • Collecting of all monthly invoices for retained vendors and ensuring finance receives the payment documents.
  • Assist in the logistics for receiving RE materials.

Qualifications

  • Education level Bachelor’s Degree or higher

Essential Requirements:

  • Previous experience in an administration, Procurement and Logistic role.
  • Excellent administrative skills including ability to use MS Word and Excel
  • Ability to take initiative and work with little or no supervision.
  • Previous experience of procurement including identifying suppliers, conducting market surveys etc
  • Previous experience completing logistics paperwork and record keeping

 

 

How to Apply
Interested and qualified candidates should send their Cover Letter in English with their CV in the same document to: recruitment.ng@maginternational.org

Note

  • Female candidates are encouraged to apply.
  • Nigeria National required.
  • Your application document should be titled in the following format:  MAG_SSAPOCUREMENTANDADMIN_YOUR NAME, and this should also be the subject of your email. Applications which do not adhere to these instructions will not be reviewed.
  • Any applications received after this date will not be considered

Application Deadline  5th January, 2022.

 

 

Job Title: Information Management Officer

Locations: Nigeria

Overview of Role

  • The Information Management Officer will have the key responsibility for MAG’s operational information management system in Nigeria.
  • The IMO is to ensure that data is collected, submitted, and checked for accuracy to ensure that MAG can meet both internal and external reporting requirements to the highest possible standard.
  • In addition, the IMO should take a proactive role in analysing and interpreting operational data.

Responsibilities
Information Management – Operations:

  • Be the focal point for MAG Nigeria operational information.
  • Responsible for the maintenance of the operations database through overseeing data inputting, reports and maps
  • Enter data from CL teams ad prepare CL pre-survey report
  • Provide performance statistics on operations for senior managers.
  • Provide ad hoc data analysis and reports as directed by programme Officer.
  • Provide training on information management and GIS to community liaison staff.
  • Responsible for the management and oversight of the archiving all MAG operational records/documentation
  • Ensure that any errors in data entry are minimised and missing data is pursued
  • Ensure the coherent and accurate management of electronic and hard copy filing using MAG HQ server and programme filing systems.
  • Prepare completion reports.

Hardware and Software:

  • Configure new and in use laptops correctly in line with MAG software and licenses policy (windows, Office, anti-virus, emails, system updates, system-access…)
  • ICT Asset database (hardware, software, licensing)
  • ICT Equipment diagnose and repair, if necessary.
  • Become fully conversant in the use of ESRI ‘Collector’ and ‘Survey123’ Field applications
  • Ensure that field teams are suitably trained and competent in the use of MAG’s mobile data collection tools (Survey123 and Collector)
  • Ensure that mobile devices are managed correctly and updated with latest software versions.
  • Assist staff with ad-hoc IT support needs.
  • Assist logistics in liaison with internet provider and maintenance of internet system.
  • Assist with set up and basic support for IT accessories such as printers, scanners, external hard drives, and projectors.

General:

  • Assist in developing internal capacity where required, identifying training needs and providing mentoring support where appropriate.
  • Regular travel between MAGs field locations will be required.
  • Must comply with the MAG Safeguarding and Code of Conduct policies

Essential Requirements

  • Bachelor’s Degree in studies related to Information management or relevant qualification.
  • Excellent understanding of information gathering and analysis issues
  • Excellent computer skills
  • English language skills
  • Good knowledge of GIS and IT and mapping programmes
  • Demonstrating high attention to details and commitment to accuracy and integrity
  • Proven ability to problem solve in the area of data provision and analysis
  • Knowledge of CL principles and how information is gathered and used
  • Ability to write reports

 

 

How to Apply
Interested and qualified candidates should send their Application in English with your CV and Cover Letter in the same document to: recruitment.ng@maginternational.org

Note

  • Your Application document should be titled in the following format:  Mag_InformationManagementOfficer_Your Name, and this should also be the subject of your email.
  • Note that applications which do not adhere to these instructions will not be reviewed.
  • Female candidates are encouraged to apply.
  • Any applications received after this date will not be considered

Application Deadline  5th January, 2022.

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Job Title: Community Liaison Supervisor (CLS)

Location: Nigeria

Overview of the Role

  • The Community Liaison Supervisor (CLS) is responsible for the planning, coordination, monitoring, and reporting of all Community Liaison activities as directed by the Community Liaison Manager (CLM), proactively developing strong relationships with various stakeholders to support MAG’s long-term strategic goals.

Responsibilities
Project Planning, Coordination, Management:

  • Assist in the development of workplans for CL teams to ensure that MAG meets donor outputs and operational requirements.
  • Assist in pre-deployment field assessment to evaluate needs, security, and overall operational contexts.
  • Coordinate with CLM, Security Officer, and Logistics Coordinator to support field deployment.
  • Maintain regular formal and informal reporting to the Community Liaison Manager.
  • Draft reports to highlight project progress and challenges as directed by the CLM.
  • Address problems the CL teams encounter in the field.
  • Analyse, verify, and manage data collected through the community liaison survey tools.
  • Perform CLTL/CLO’s roles when they are on leave, sick, or absent for any reasons.
  • Ensure that Community Liaison Teams implement activities according to the approved work plans, international standards and in line with MAGs mission and vision.
  • Supervise CL teams implement activities according to the approved workplans, budget, and CL SOPs.
  • Conduct field monitoring visits for quality assurance/control of CL activities.
  • Deliver risk education to government employees, partner organizations and/or UN/NGO actors.

Quality Control / Quality Assurance:

  • Implement quality control and quality assurance methodology, policies, and procedures relating to community liaison activities to ensure the standard of quality of community liaison activities.
  • Ensure an acceptable standard in all community liaison activities through timely quality monitoring.

Information Management:

  • Ensure that CL teams provide required data.
  • Provide data to the Information Management Officer in the appropriate formats.
  • Undertake data entry, analysis, and reporting as required.

Training:

  • Assist the CLM in developing RE training materials.
  • Assist the CLM in identifying CL teams training needs and contribute to the development and implementation of CL training plans.
  • Deliver training to new MAG/partner staff in coordination with the CLM.
  • Conduct/assist in training and refresher training for CL teams.

General Responsibilities
As MAG staff, the CLS is required to:

  • Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts and Hospitality Policy and Equal Opportunities Policy;
  • Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise;
  • Work towards achieving programme and/or department business plan objectives;
  • Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities;
  • Undertake and apply learning from appropriate training and development programmes;
  • Work within the framework of MAG’s core values, promoting its ethos and mission statement;
  • Undertake the role in a manner appropriate to the cultural context and within the local legal framework; and
  • On occasion, work outside regular working hours.

Essential Requirements

  • An understanding of NGOs and a commitment to humanitarian work
  • Experience of managing teams and ensuring that work is of a consistently high quality
  • Experience of using participatory techniques to gather information in at-risk communities
  • A flexible and adaptable approach to work
  • Ability and willingness to travel
  • Excellent interpersonal skills with the ability to build effective relationships and work with colleagues in a cooperative way
  • Excellent presentation skills with the ability to engage with an audience
  • Fluency in Hausa or Kanuri, and English
  • Must be resident in Maiduguri.
  • Experience of carrying out community-based education activities or similar
  • Good knowledge and understanding of local communities, their norms and culture
  • Ability to record information accurately and clearly
  • Experience of planning and organising activities, including management of finance and resources

 

 

How to Apply
Interested and qualified candidates should send their CV and Cover Letter as one document to: recruitment.ng@maginternational.org using “MAG_CLS_YOUR NAME” as the subject of the mail.

Note

  • Please send your application in English with your CV and cover letter in the same document.
  • Female candidates are encouraged to apply.
  • Nigeria National required.
  • Your application document should be titled in the following format:  MAG_CLS_YOUR NAME, and this should also be the subject of your email
  • Note that applications which do not adhere to these instructions will not be reviewed.
  • Any applications received after the closing date will not be considered

Application Deadline  5th January, 2022.

 

 

 

 

Note:

we are an equal opportunity employer and is committed to building a diverse workforce. While all applications will be acknowledged.
• We reserves the right to select one or more candidates from this vacancy announcement
• We may also retain applications and consider candidates applying to this post for other similar positions at the same grade level and with similar job description, experience and educational requirements
• Qualified female candidates are strongly encouraged to apply
• Scam Warning:
We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.
• Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced.
• Therefore, you are advised to apply particular care when submitting personal information on the web
• Only shortlisted candidates will be invited for interview or the next stage of the recruitment process.

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