Tue. Dec 6th, 2022

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

 

 

Job Title: Administrative Officer I

Ref: IITA-HR-NRS2021-004
Location: Ibadan, Oyo
Recruitment Type: National (2-year renewable contract)

Duties

  • Receive calls, route calls, take messages and manage the Director’s schedule and ensure it is updated regularly as the required.
  • File and retrieve corporate records, documents, and reports.
  • Handle visitors to the office of the Executive.
  • Read and analyse incoming memos, submissions, and distribute them as needed.
  • Perform office duties that include ordering supplies and manage records database.
  • Prepare Travel Authorization (TA) and expense reports; make purchases using the Oracle system, reports, memos, letters, and other documents.
  • Use OSRA to make fund transfers and other requests.
  • Provide general administrative support to the Director and the Directorate.
  • Research and collect data to prepare documents for review and presentation by Executives.
  • Develop templates for data collection as requested by the Executive.
  • Make travel arrangements, hotel bookings and ensure the necessary visas and travel documentation for the Supervisor’s trips.
  • Prepare for physical, virtual meetings and accurately record minutes of meetings.
  • Perform additional related duties as may be requested by the Supervisor.
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Qualification

  • BSc / HND in Secretarial / Business Administration or related field with a minimum of four(4) years’ experience in a well-structured organization.

Competencies
The ideal candidate must have:

  • In-depth understanding of entire MS Office suite.
  • Experience as a virtual assistant.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level of verbal and written communications skills.
  • Good customer service skills, ability to deal with all levels of visitors, requestors, and must be a good team player.
  • Ability to organize a daily workload by priorities.
  • Ability to meet deadlines in a fast-paced quickly changing environment.

Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

 

 

How to Apply
Interested and qualified candidates shouldapply to the Head of Human Resources, by submitting a copy of their Curriculum Vitae (including the selected crop he/she is applying for), names and addresses of three referees.
Click here to apply

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Click here for more information (PDF)

 

 

Note:

  • we are an equal opportunity employer and is committed to building a diverse workforce. While all applications will be acknowledged.
    • We reserves the right to select one or more candidates from this vacancy announcement
    • We may also retain applications and consider candidates applying to this post for other similar positions at the same grade level and with similar job description, experience and educational requirements
    • Qualified female candidates are strongly encouraged to apply
    • Scam Warning:
    We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.
    • Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced.
    • Therefore, you are advised to apply particular care when submitting personal information on the web
    • Only shortlisted candidates will be invited for interview or the next stage of the recruitment process.
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Application Deadline  19th February, 2021.

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